> ## Documentation Index
> Fetch the complete documentation index at: https://docs.insight.nobly.dk/llms.txt
> Use this file to discover all available pages before exploring further.
# How to search for documents
> Find a document using its type and keywords, or use AI search when you know its subject rather than its exact indexing.
## Choose how to search
Open **Search**. Use a saved search under **My searches** or **System searches** when one matches your task. Otherwise choose the search configuration control to build a structured search, or use **AI search** when it is available.
| What you know | Start with |
| ----------------------------------------------------------- | ----------------- |
| Document type, customer reference, or another indexed value | Structured search |
| A subject or phrase from the document's content | AI search |
| A search your team already uses | System searches |
## Search with known metadata
1. Open **Configure Search**.
2. Select the document type or group you need, such as Contract.
3. Add keyword filters using the values you know. Choose the intended operator; an exact match and a contains match are different searches.
4. Add a date range or preset when useful, and confirm which date it uses. At least one keyword or document-date filter is required to enable structured search; a document type alone is not enough.
5. Run the search and check the result count and displayed metadata.
Start with a small number of reliable filters. If you get no results, remove one optional filter at a time. Keep access restrictions in mind: no result can also mean that your account cannot see a matching document.
## Search by subject
When AI search is available, enter a short, specific description in the AI search box and run it. Include the topic and distinguishing details, for example `termination notice for a supplier agreement`.
Use document-type and date restrictions to reduce unrelated results. Open a promising result and verify the document itself. A relevance score ranks the match to the query; it does not certify the document's correctness or business status.
See [AI search behavior](/ai-search/introduction) for ranking, matching sources, and optional rewrite/rerank settings.
## Inspect a result
Select a row to view the document in the preview pane. Switch to its keywords or notes when you need indexing metadata or the discussion attached to it. Use **Find in results** to narrow what is already displayed; it is not a new search of the whole archive.
If a document is absent from AI search but accessible through a structured search, report the document ID and query to the person managing the [AI search index](/ai-search/index-administration).
## Repeat a recent lookup
Use **Recent searches** on the home page or search sidebar to run a previous lookup again. It runs against current data and your current access; it is not a saved copy of the previous results. Use [search history settings](/search-administration/history-and-auditing) to control the display window or clear your own history.
To inspect the rows already returned, use **Find in results**. It searches displayed grid values, rather than searching the whole archive. Grouping, column visibility and pinning, and selection mode are available in both document and Caseflow result grids. Leaving selection mode clears the selected rows and their bulk actions.
## Keep a useful search
If you expect to repeat the task, [save the search](/how-tos/create-a-search). Saving criteria lets you rerun them against current accessible documents; it does not preserve a fixed snapshot of today's results.
## Where to read next
Configure document filters and output columns, save the search in My searches, and reopen it for repeated work.